Custom AI Systems
AI assistants, automations and software built around how your business runs, so your team spends less time typing and more time on the work that matters.
Most small businesses lose hours every week to typing, copying and chasing: quotes written by hand, the same questions answered again and again, data re-entered from one system into another. We design and build custom AI systems that take that work off your team, shaped around how your business actually runs, with a person still in charge of anything that matters.
AI that does real work in your business
AI assistants
A chat assistant for your website or your team that answers from your own services, prices, policies and documents, and hands off to a person when it should.
Drafting and paperwork
AI that drafts estimates, quotes, proposals, emails, reports and follow-ups from a few notes, ready for you to review and send.
Workflow automation
Leads, bookings, invoices and customer messages moving between your tools automatically, so nothing is typed twice or forgotten.
AI inside your software
AI features built into a custom web app or internal tool, from intake forms that understand what the customer meant to dashboards that flag what needs attention.
Customer follow-up
Reminders, review requests and win-back messages written and timed by AI, using your own customer history.
Custom software products
When off-the-shelf tools do not fit, we design and build the whole system, with AI built in from the start.
Small first, then grow it
- Discovery. We look at where your team loses the most time and pick the one job where AI will pay off fastest.
- Fixed-scope first version. We build a working version around that job, connected to the tools you already use.
- Use it for real. Your team uses it on real work, and we adjust it based on what actually happens.
- Expand. Once it earns its place, we add the next job, and keep it maintained.
We do not add AI for the sake of it. Every system we build has a clear job, a person who approves what goes out, and limits on what it can see. If a simple automation or a better form solves the problem, we will tell you that instead.
We are not only consultants: we build and run AI software ourselves. Gearboxly, our AI shop management software, is used every day in a working repair shop. We bring that same practical, tested approach to the systems we build for clients.
See it in a real product
Gearboxly is AI-powered shop management software we designed and built. Its AI drafts estimates, writes up inspections, follows up on declined work and books appointments from a chat, and nothing reaches a customer until the shop approves it.
Gearboxly
AI shop management software for auto repair shops, built inside a working shop and now open to every shop.
Frequently asked questions
What kind of AI systems do you build?
Practical tools for running a business: assistants that answer customers or staff from your own information, AI that drafts estimates, quotes, emails and reports, and automations that move data between the systems you already use.
Will the AI send things to my customers on its own?
Only if you want it to. By default we build a review step, so the AI drafts and a person approves anything a customer sees. That is how Gearboxly works.
Do I need to replace my current software?
Usually not. Most projects connect AI to the tools you already use. When a business needs a new system, we can build that too, as we did with Gearboxly.
What about my data?
Your data stays yours. We scope what the AI can see, keep access to the minimum it needs, and explain where information is processed before anything is built.
How much does a custom AI system cost?
It depends on scope. We start with a short discovery call, then give you a fixed quote for a first version you can use, rather than an open-ended project.
Related services
Have a job AI should be doing?
Tell us where your team loses the most time. We will tell you honestly whether AI can help, and what a first version would cost.
Book a free consultation